Charity 2022-11-28 14:30:01
Are you well organised, confident with computers and great with people? Fairhive are looking for an Administration team member to join our busy and friendly team!
Fairhive is a non-profit affordable housing provider with ambition. We already provide affordable housing to more than 20,000 people in our community but we want to do more. That’s why we are striving to provide 1,000 additional homes by 2025.
As an administrator at Fairhive you can expect a varied workload and to be a valued member of our team, providing administrative support, essential to the smooth running of the business.
About the Role
We are looking for an organised administrator with good attention to detail and the ability to multi-task to provide essential administrative support to the Electrical team.
As Admin Assistant You will maintain appropriate electronic and paper based systems for the department bearing in mind that files may be of a personal or sensitive nature . You will also assist in the administration of invoice processing and time sheets, ensuring they are handled in accordance with deadlines, correctly completed and authorised appropriately. You will be required to assist the Planners in the raising of works orders for various tasks and liaise with specialist contractors ensuring their jobs are closed and all paper work is returned and the data base is maintained for compliance.
On the Job you will:·
Maintain the compliance data base covering Emergency Lighting, Fire Alarms, Lifts, AOV's, etc
Process contractor invoices specific to the dept.
Schedule contractor appointments when required
Support the team in ensuring appointment letters are processed.
Provide monthly compliance reports as required by the manager
Assist other team members on any admin duties when required
If you’re open minded, confident, compassionate and want to learn more about the role then we’d love to hear from you!
We’re looking for someone who can take ownership of a variety of administration tasks and who enjoys working with a diverse range of people. You will understand the importance of delivering an efficient and effective service to colleagues and customers.
The minimum qualification required is a Level 3 relevant qualification or equivalent
You will ideally have skills and attributes that include:
Experience of providing high quality of administrative support for a team or manager
Organised approach to record keeping
Attention to detail and problem solving skills
Excellent Written and Verbal communication skills
Proficient in the use of IT applications including Outlook, Word, Excel
Ability to process invoices in a timely manner
Excellent organisational, time management and prioritisation skills
You enjoy a challenging role, like meeting new people and are motivated to make a difference in the local community.
28 days holiday plus Bank Holidays (pro rata for part time)
Discretionary performance related payment
Contributory pension scheme·
Health Cash Plan·
Workplace Options Employee Assistance Programme·
Employee discount scheme
E&D Commitment Our Vision and Values express our commitment to becoming a leader in our field, providing quality affordable homes and investing in Aylesbury Vale’s diverse communities. As part of our continued commitment to our workforce accurately reflecting the community we represent, we welcome applicants from BAME backgrounds, and applicants who have status as an individual with a physical or mental disability, as part of our ongoing commitment to Equality and Diversity. We are a Disability Confident Employer.
Closing date: Monday 26th December 2022 at 1pm
Interview date: TBC
All applications for this role will be reviewed on a continuous basis. As such, should a suitable candidate apply before the closing date, interviews and offers may take place before this date